INTEGRATED COMMUNITY-BASED RISK REDUCTION (ICBRR) PROJECT BASELINE SURVEY CONSULTANT

INTEGRATED COMMUNITY-BASED RISK REDUCTION (ICBRR) PROJECT BASELINE SURVEY CONSULTANT

Terms of Reference (TOR)

1. Background

The Cruz Vermelha de Timor-Leste (CVTL), in collaboration with the International Federation of Red Cross and Red Crescent Societies (IFRC), is implementing the Integrated Community-Based Risk Reduction (ICBRR) Programm. This two-year project (August 2024 – August 2026) aims to strengthen community resilience through a community-led approach, integrating disaster risk management, health, youth empowerment, and livelihood development.

The project targets Ainaro and Manufahi municipalities and focuses on building local capacity to address disaster risks, improve health outcomes, empower youth, and enhance livelihood opportunities.

To ensure evidence-based programming and measure project progress, CVTL/IFRC seeks a consultant to conduct a baseline survey to assess the targeted communities’ current conditions against key indicators outlined in the program’s logical framework.

2. Objectives of the Baseline Survey

The purpose of the baseline survey is to establish benchmark data for key project indicators, which will:

1. Provide a reference point to measure progress and impact over time.
2. Identify existing knowledge, behaviours, and practices related to disaster preparedness, health, nutrition, youth life skills, and livelihoods.
3. Highlight gaps and opportunities for intervention across target communities.
4. Support adaptive project planning by offering data-driven insights.
5. 3. Scope of Work

The baseline survey will cover the following areas in Ainaro and Manufahi municipalities:

1. Disaster Risk Management: Current preparedness levels, community plans, and disaster risk awareness.
2. Health, Hygiene, and Sanitation: Practices on safe drinking water, sanitation, hand-washing, and hygiene behaviors.
3. Youth Empowerment: Youth engagement in health promotion, life skills, and community activities.
4. Livelihoods and Income Generation: Current income levels, access to livelihood support, and agriculture practices.
5. National Society Capacity: Coordination, community engagement, and program management within CVTL branches.
6. The consultant will assess both direct beneficiaries (7,709 people) and collect data disaggregated by gender (male/female), age, and location.
7. Key Deliverables

The consultant will be responsible for the following deliverables:

1. Inception Report:

• Detailed methodology, tools, sampling framework, and work plan.
• Survey questionnaire and data collection plan (aligned with the project’s indicators).

1. Baseline Data Collection:

• Field visits to Manelobas, Ernaru Babulo, and Mindelo villages.
• Interviews with households, youth, community leaders, CVTL staff, and stakeholders.

1. Data Analysis and Reporting:

• Baseline data for each outcome and output indicator.
• Analysis of key gaps, needs, and recommendations for program implementation.

1. Final Baseline Survey Report:

• A detailed report including findings, tables/graphs, and recommendations.
• Presentation of findings to CVTL/IFRC and other stakeholders.

5. Methodology

The consultant is expected to use a mixed-method approach with both qualitative and quantitative tools, including:

• Household Surveys: Structured questionnaires to assess disaster preparedness, health practices, and livelihoods. (CVTL ‘s questioner’s reference)
• Focus Group Discussions (FGDs): Engaging community members, youth, and women’s groups to gather qualitative insights. (CVTL ‘s questioner’s reference)
• Key Informant Interviews (KIIs): Interviews with Suco leaders, local authorities, and CVTL staff. (CVTL ‘s questioner’s reference)
• Document Review: Review of relevant policies, reports, and previous assessments.
• Sampling: Ensure representative sampling covering the 4 target sucos (villages) with gender-disaggregated data.

6. Timeline

The baseline survey is expected to take 6- weeks, following this tentative schedule:

Activity Timeline

• Inception Report & Methodology Design Week 1-2
• Data Collection Week 3-4
• Data Analysis and Draft Reporting Week 5-6
• Final Report Submission & Presentation Week 7-8

Schedule

No	Deliverables Items	Duration	Start date
1	Inception Report & Methodology Design	2 weeks	13 -21 January 2025
2	Inception Report & Methodology Design Presentation		22- 24 January 2025
3	Data Collection and data cleaning	2 weeks	25-31 January 2025
4	Data Analysis and Draft Reporting	2 weeks	1-14 Feb 2025
6	Final Report Submission & Presentation	2 weeks	15- 28 Feb 2025

 

7. Qualifications and Experience

The ideal consultant or consulting firm should possess the following qualifications:

• Advanced degree in social sciences, public health, disaster risk management, or development studies.
• Proven experience in conducting baseline surveys, evaluations, or assessments for multi-sectoral development programs.
• Strong knowledge of disaster risk reduction (DRR), health, livelihoods, and youth empowerment.
• Experience working with community-based programs and familiarity with the local context in Timor-Leste.
• Demonstrated skills in data collection, analysis (quantitative and qualitative), and reporting.
• Excellent communication skills, with fluency in English and Tetum preferred.

8. Budget and Payment

The consultant will propose a budget, including consultancy fees, travel costs, data collection expenses, and other relevant costs.

Payment will be made in three instalments:

1. 30% upon submission and approval of the inception report.
2. 40% upon completion of data collection and submission of a draft report.
3. 30% upon submission and approval of the final report.
4. Supervision and Reporting

The consultant will report to the CVTL/IFRC Program Manager and work closely with the Monitoring and Evaluation (M&E) team.

Regular progress updates will be required throughout the assignment.

10. Application Process

Interested consultants or firms are invited to submit the following documents:

• Technical Proposal: Outline of methodology, work plan, and team composition.
• Financial Proposal: Detailed budget, including consultancy fees and expenses.
• CVs of Key Personnel: Highlight relevant experience and qualifications.
• Samples of Previous Work: Baseline surveys or evaluation reports relevant to this assignment.
• Submission Deadline: (insert date by HR and IFRC)
• Submit Applications to: (insert ICBRR managers contact detail)

11. Evaluation Criteria

Applications will be evaluated based on the following criteria:

• Relevant experience and qualifications (30%).
• Proposed methodology and approach (30%).
• Financial proposal and cost-effectiveness (20%).
• Demonstrated understanding of the local context (20%).

12. Ethical Considerations

The consultant must adhere to ethical guidelines in conducting research, including obtaining informed consent from participants, ensuring confidentiality, and respecting the communities’ cultural norms.

13. Contact Information

For further information or inquiries, please contact:

Contact Name: Juliana Fatima

Position :  HR and Administration manager

Email and Phone Number :

Contact Name : Vidiana Xareal 

Position :  External relation coordinator

Email and Phone Number :  [email protected] /+670 77355965

Contact Name : Marcelino Albuquerque

Position :  PMER manager

Email and Phone Number :  [email protected] /+670 77311178